Career Compass Job Mapping Concludes
To: Deans, Directors, Department Chairs, Campus Administrative Memos
(12/08/08) Dear Colleagues,
In January 2008, Vice Chancellor Nathan Brostrom signaled the commencement of Career Compass job mapping, and asked supervisors and managers to begin mapping their non-represented staff into new job standards. Transitioning to new job standards provides the campus with a more equitable and consistent classification of employees into job titles, grouped in logical, related job families with external labor market reference information. When completed, this new structure will give the campus a solid foundation on which to build the other elements of Career Compass: improved performance management processes and enhanced staff career development opportunities aligned with defined job responsibilities. These initiatives have been identified by our employees as very important to their continued success and growth at Berkeley.
With the help of many staff, supervisors, and managers, we have made tremendous progress mapping employees into new job standards. At this time, over 3,000 job mapping recommendations have been submitted, equivalent to 57% of all non-represented employees. We are, however, at a critical stage in the Career Compass job mapping project that requires your attention. We are fast approaching our December 15 deadline to complete mapping for all non-represented employees. This deadline gives the campus time to review and approve the recommendations, and enter them into the upgrade of HRMS, scheduled for implementation in mid-Spring. Any additional delays beyond the end of the semester will significantly impact our ability to:
-- Ensure fair and consistent implementation of employee job titles through the peer review process for designated job families on campus;
-- Plan for the budget impact of the new structure in the next fiscal year. Employees who are not mapped by the 15th must unfortunately be placed into a 'non-evaluated' job title with no salary range, which may have a negative effect on next year's funding for permanently budgeted positions and your ability to recruit to fill non-permanently budgeted positions, should they become vacant;
-- Move forward with the development and mapping of represented jobs next year, which affect another 3,500 staff employees;
-- Implement the improved performance management system; and
-- Roll out an enhanced career development program aligned with defined job responsibilities.
Please contact your Mapping Coordinator to identify any unmapped employees and work with your management team to map the remaining employees to the new job standards. While your Mapping Coordinator will assume responsibility to map any remaining employees by December 8th to ensure we meet our December 15th deadline, your input is critical to the overall quality of the mapping efforts.
We recognize that a change of this magnitude naturally raises many questions and want to make sure you are aware that the Career Compass team has developed several detailed resources, FAQs and training materials to help guide you through this process. The entire staff of the Human Resources Compensation Unit and the Career Compass project team is available to assist you with mapping questions and concerns, as well as your designated Mapping Coordinator (for a list of Mapping Coordinators by department, see http://careercompass.berkeley.edu/excel/resources/Directory_of_MappingCoordinators.xls).
To learn more about the new job structure, you can also view the Resources section of the Career Compass website under Job Standards at http://careercompass.berkeley.edu/jobstandards/resources.html.
Thank you for your continued support of this key campus initiative.
Jeannine Raymond
Assistant Vice Chancellor, Human Resources